You provide the contracts. We deliver better terms.
An example client from mechanical engineering, step by step: request a pilot review, carry out the Terms Check, mandate the negotiation. Our fee comes only from the savings.
Muster Maschinenbau GmbH: machinery and plant engineering, €250m revenue, three plants, around 1,400 employees. Fictitious sample client with example names and figures.
Example: Muster Maschinenbau GmbH, a fictitious sample client with example figures.
1
Step 1 of 8: Savings calculatorTwo inputs, a first figure.
You
Savings calculator
IndustryMachinery and plant engineering
Annual revenue€250m
Show potential
Your savings potential per year
up to €6.6m
Model calculation based on industry benchmarks, not a commitment
Konditionswerk
Sebastian DahmAnalysis and data
We calculate with industry benchmarks, separately for indirect and direct costs.
Savings calculator: calculation for machinery and plant engineering
Indirect costs
Direct costs
Share of revenue
10 to 14%
50 to 56%
Costs per year
€25m to €35m
€125m to €140m
of which negotiable
70%
50%
Savings rate
5 to 14%
2 to 4.5%
Potential up to
€3.4m
€3.2m
Combinedup to €6.6m per year
Sources: indirect costs: assumption, no single official figure; direct costs: Eurostat, Structural Business Statistics (SBS) 2022, derived; savings rates: Konditionswerk assumption. Model calculation, not a commitment.
What you getA first estimate in euros, free of charge and anonymous.
2
Step 2 of 8: Request a pilot reviewYou upload documents. Nothing more.
You
Non-disclosure agreement
Muster Maschinenbau GmbH and Konditionswerk
Signed
Konditionswerk
Your access to the data room
This is where you upload contracts, spend data and invoices. The link is for your use only.
Open data room
Muster Maschinenbau data room
Contracts20
Spend 2024 to 20261
Invoices52
Recently received
Framework agreement transport services 2024.pdfContracts
Spend list 2024 to 2026.xlsxSpend
Invoice supplier 07, 09-2026.pdfInvoices
Price list supplier 01, 2025.pdfContracts
73 files received
Konditionswerk
Sebastian DahmContracts and organisation
We send you the non-disclosure agreement and set up your data room.
Access for your engagement team only
Data used only for your mandate, deleted on completion
You provide the documents; we take care of the extraction
What you getA secure data room for around 20 contracts, three years of spend data and one to three invoices per supplier.
3
Step 3 of 8: ExtractionEvery contract, every field, with its reference.
You
Sample
Framework agreement for transport services
between Muster Maschinenbau GmbH and Supplier 07 · Freight forwarding
§ 1 Subject matter
Groupage and part loads from plants 1 to 3, around 14,400 shipments a year.
§ 5 Charges
(1) Freight charges as per the rates in Annex 1, on average €150.00 per shipment. (2) From €2m in net freight per year, a volume rebate of 2% applies to the entire net freight for that year.
§ 6 Diesel surcharge
Base €1.90 per litre; for every full 5 cents above this, 1% on net freight (Annex 3).
§ 7 Payment
Payable within 30 days net.
§ 9 Term
Ends on 31 March 2027, otherwise renewed for 12 months; notice 3 months before the end.
Invoice extract
September 2026 invoice, net freight 1,240 shipments
€186,000.00
Diesel surcharge
8% = €14,880.00
Volume rebate 2025
not credited
Konditionswerk
Sebastian DahmAnalysis and data
Every field with its reference. Anything that is not clear, we flag.
SupplierCover page
Supplier 07 · Freight forwarding
Contract typeCover page
Framework agreement
Scope§ 1
Plants 1 to 3
Quantity per year§ 1, spend list
14,400 shipments
Price basis§ 5(1), Annex 1
Rates, average €150.00Uncertain Zone 4 only available as a scan
Bonus and rebate§ 5(2)
2% on all freight from €2mDiscrepancy 2025 not credited
Surcharges§ 6, Annex 3
Diesel clause, base €1.90Discrepancy Invoice 8%, per § 6: 5%
Payment terms§ 7
30 days net
End of term§ 9(1)
31/03/2027
Renewal§ 9(3)
12 months
Notice period§ 9(3)
3 months to the end of the term
Act byderived from § 9
31/12/2026
Spend 2025Spend list
€2,332,800
Spend January to September 2026Spend list
€1,798,200
Early payment discount§ 7
not agreed
What you getYour contract parameters with references and review flags, for all 20 contracts.
4
Step 4 of 8: Findings in euros26 findings, each with evidence.
You
€1,662,727recurring per year, expected; conservative: €1,106,198
€638,315recoveries, one-off
€357,096liquidity from payment terms
26 findings at 17 of 20 suppliers, including 5 deadlines: electricity by 19 November 2026; export packaging by 30 November 2026; drive technology, freight forwarding and CAD software by 31 December 2026.
01ASteel and sheet metal parts (Supplier 01)Steel index down 5% in 2026, part prices unchangedIndicative€257,400 per year€199,485 one-off
Calculation 55% material share × 5% index decline = 2.75% price reduction. 2.75% × €9,360,000 (2025 volume) = €257,400 per year. Recovery: 2.75% × €7,254,000 (January to September 2026) = €199,485
Evidence Contract § 5(1) to (3) (price adjustment clause applies both ways); index values Q4 2025 to Q3 2026; 2026 invoices at €3,900 per tonne; increase applied on 1 January 2025
04ACastings (Supplier 04)Pattern cost surcharge still charged, although the patterns have been paid off since July 2025Indicative€110,200 per year€136,800 one-off
Calculation 2,900 castings × €38 = €110,200 per year. Recovery: 3,600 castings (July 2025 to September 2026) × €38 = €136,800
Evidence Contract § 4(3) (surcharge up to 5,000 castings per pattern); invoices with surcharge; casting quantities from the spend list
02AElectrical components (Supplier 02)Plant 3 buys without the framework discount: €1,050,000 at catalogue pricesIndicative€189,000 per year
Calculation €1,050,000 (plant 3, 2025) × 18% framework discount = €189,000 per year
Evidence Framework agreement § 1(2) (plants 1 and 2); plant 3 invoices without discount; spend list by plant
01ASteel and sheet metal parts (Supplier 01)Part prices 4% above your second supplier for comparable partsIndicative€182,052 per year
Calculation €9,360,000 × 0.9725 (after the index reduction, overlap counted only once) × 2% target = €182,052 per year
Evidence Price list; second supplier's invoices for comparable parts at plant 3 (your data room)
07AFreight forwarding (Supplier 07)Diesel surcharge charged at 8%; under the diesel clause (§ 6), 5% is dueIndicative€64,800 per year€114,750 one-off
Calculation September 2026 invoice: €2.15 per litre, 25 cents above the €1.90 base = 5 steps = 5%; 8% was charged. 3% × €2,160,000 net freight 2025 = €64,800 per year. Recovery: 3% × (€2,160,000 + €1,665,000, 2025 and January to September 2026) = €114,750
Evidence Contract § 6 and Annex 3 (base €1.90); 2025 and 2026 invoices with 8% surcharge; diesel reference price as per Annex 3
09ACoating (Supplier 09)5.5% price increase since February 2026, despite fixed prices agreed until the end of 2027Indicative€102,300 per year€68,640 one-off
Calculation €1,860,000 × 5.5% = €102,300 per year; recovery: 20,800 m² (February to September 2026) × €3.30 = €68,640
Evidence Contract § 4(1) (fixed prices until 31 December 2027); 2026 invoices
14BCAD software (Supplier 14)140 licences paid for, 104 active in the last 90 daysIdentified€168,000 per year
Calculation (140 − 112 licences) × €500 × 12 months = €168,000 per year from the end of term on 31 March 2027
Evidence Contract § 2 and § 12; licence report on the September 2026 invoice
03ADrive technology (Supplier 03)Unit prices 6% above the second supplier for identical typesIndicative€165,600 per year
Calculation €5,520,000 × 3% target for 2027 = €165,600 per year
Evidence 2026 type list; second supplier's quotes for 60% of the types; 2026 invoices
06AElectricity (Supplier 06)Energy price 12.4 ct per kWh, comparison quotes for 2027 at 11.6 ctIndicative€99,200 per year
Calculation 12,400,000 kWh × (12.4 ct − 11.6 ct) = €99,200 per year (energy price only; grid charges and levies unchanged)
Evidence Contract; 2025 annual invoice; three comparison quotes for 2027 (example)
07AFreight forwarding (Supplier 07)2% volume rebate for 2025 not creditedIndicative€43,200 per year€43,200 one-off
Calculation 2% on total net freight 2025: 2% × €2,160,000 (€2m threshold reached) = €43,200 per year; recovery for 2025: €43,200
Evidence Contract § 5(2); 2025 spend list; no credit note up to September 2026
07AFreight forwarding (Supplier 07)Rates 5% above those your branches pay the same forwarderIndicative€63,504 per year
Calculation €2,160,000 × 0.98 (after the rebate, overlap counted only once) × 3% target = €63,504 per year
Evidence Annex 1 (rates); 2025 shipment data; the same forwarder's 2025 invoices to your branches, same routes and weights
10BStandard parts (Supplier 10)The plants buy €210,000 of standard parts from specialist dealersIdentified€54,444 per year
Calculation €210,000 × (1 − 1 / 1.35) = €54,444 per year at the Kanban fixed prices
Evidence Spend list (specialist dealers, plant cost centres); item list of the Kanban contract
15BMaintenance (Supplier 15)4-hour response for all 50 machines, needed for 20 in bottleneck productionIndicative€54,000 per year
Calculation 30 machines × €150 (€1,200 instead of €1,050 per month) × 12 months = €54,000 per year
11BCutting tools (Supplier 11)Indexable inserts invoiced with an 8% discount instead of 12%Indicative€18,000 per year€31,200 one-off
Calculation 4 percentage points × €450,000 catalogue value 2025 = €18,000 per year; recovery: 4% × (€450,000 + €330,000, 2025 and January to September 2026) = €31,200
Evidence Contract § 6 (12% on all items); 2025 and 2026 invoices
08ATemporary staffing (Supplier 08)Collective pay increase applied to the full rate instead of the agreed wage shareIndicative€26,880 per year€19,740 one-off
Evidence Contract § 6(2); spend list; no credit note up to September 2026
18COccupational safety (Supplier 18)820 wearers charged, no reconciliation with your staff listIdentified€17,482 per year
Calculation Assumption: 82 wearers have left (10%): 82 × €4.10 × 52 weeks = €17,482 per year
Evidence List of wearers on the September 2026 invoice
19CIndustrial gases (Supplier 19)120 rented cylinders unmoved for more than 180 daysIndicative€16,425 per year
Calculation Return 100 cylinders: 100 × €0.45 × 365 days = €16,425 per year
Evidence Cylinder account on the September 2026 invoice
05AFluid power (Supplier 05)Contract allows 60 days, but invoices are set as due after 30 daysIdentified€258,904 in liquidity
Calculation €3,150,000 × 30 days / 365 = €258,904 in liquidity, one-off; interest benefit at 4% = €10,356 per year
Evidence Contract § 7; invoices due at 30 days
08ATemporary staffing (Supplier 08)14 days net; 30 days are negotiableIndicative€98,192 in liquidity
Calculation €2,240,000 × 16 days / 365 = €98,192 in liquidity, one-off; interest benefit at 4% = €3,928 per year
Evidence Contract § 7; your invoices from other service providers at 30 days net (cleaning, maintenance, freight forwarding)
Konditionswerk
Sebastian DahmAnalysis and data
We compare with your invoices, internal references and market data. Fixed calculation rules; every overlap counts only once.
Potential per supplier, recurring and one-off
01Steel and sheet metal parts (Supplier 01)A€638,937
07Freight forwarding (Supplier 07)A€329,454
04Castings (Supplier 04)A€247,000
02Electrical components (Supplier 02)A€189,000
09Coating (Supplier 09)A€170,940
14CAD software (Supplier 14)B€168,000
03Drive technology (Supplier 03)A€165,600
06Electricity (Supplier 06)A€99,200
A 9 suppliers, 82% of volume B 6 C 5
What you getFindings in euros, supplier by supplier, with evidence and calculation.
5
Step 5 of 8: Carry out the Terms CheckA roadmap, supplier by supplier.
You
Your Terms Check Sample
All suppliers
Click on a supplier to open its action sheet.
All suppliers with volume, potential and status. Column headers sort the table; clicking a supplier opens its action sheet.
Supplier
ABC
Volume 2025
Potential per year
Status
Supplier 01 · Steel and sheet metal partsdirect costs
A
€9,360,000
€439,452
Approved
Supplier 02 · Electrical componentsdirect costs
A
€7,140,000
€189,000
Approved
Supplier 03 · Drive technologydirect costs
A
€5,520,000
€165,600
Approved
Supplier 04 · Castingsdirect costs
A
€4,380,000
€110,200
Approved
Supplier 05 · Fluid powerdirect costs
A
€3,150,000
–
Approved
Supplier 06 · Electricityindirect costs
A
€3,020,640
€99,200
Approved
Supplier 07 · Freight forwardingdirect costs
A
€2,332,800
€171,504
Approved
Supplier 08 · Temporary staffingindirect costs
A
€2,240,000
€26,880
Approved
Supplier 09 · Coatingdirect costs
A
€1,860,000
€102,300
Approved
Supplier 10 · Standard partsdirect costs
B
€1,540,000
€54,444
Validated
Supplier 11 · Cutting toolsindirect costs
B
€1,210,000
€18,000
Approved
Supplier 12 · Export packagingindirect costs
B
€980,000
–
Approved
Supplier 13 · Commercial cleaningindirect costs
B
€859,680
€30,240
Approved
Supplier 14 · CAD softwareindirect costs
B
€840,000
€168,000
Approved
Supplier 15 · Maintenanceindirect costs
B
€720,000
€54,000
Approved
Supplier 16 · Fleetindirect costs
C
€609,960
–
no findings
Supplier 17 · Insuranceindirect costs
C
€558,000
–
no findings
Supplier 18 · Occupational safetyindirect costs
C
€409,824
€17,482
Approved
Supplier 19 · Industrial gasesindirect costs
C
€377,318
€16,425
Approved
Supplier 20 · Waste disposalindirect costs
C
€240,000
–
no findings
No supplier matches this filter.
Action sheet
Supplier 01 · Steel and sheet metal parts
A supplier, rank 1 by volume, direct costs
Current contract
Laser-cut and bent sheet metal parts in structural steel, made to drawing
Average €3,900 per tonne; 55% material share linked to the steel index; 2025 volume: €9,360,000
Open-ended term; notice: 6 months to the end of the year
Comparison and evidence
Contract § 5(1) to (3) (price adjustment clause applies both ways); index values Q4 2025 to Q3 2026; 2026 invoices at €3,900 per tonne; increase applied on 1 January 2025
Potential and calculation
Steel index down 5% in 2026, part prices unchanged €257,400 per year, €199,485 one-off
55% material share × 5% index decline = 2.75% price reduction. 2.75% × €9,360,000 (2025 volume) = €257,400 per year. Recovery: 2.75% × €7,254,000 (January to September 2026) = €199,485
Part prices 4% above your second supplier for comparable parts €182,052 per year
€9,360,000 × 0.9725 (after the index reduction, overlap counted only once) × 2% target = €182,052 per year
Assessment
Approved
The index stays at its Q1 to Q3 2026 average; billing is quarterly (§ 5(3)). Same materials, tolerances and batch sizes; target set conservatively at 2% out of 4%.
Next step
Reduce prices in line with the index, claim a credit note for 2026; lower the price list in the same negotiation
Target
−2.75% per index, credit note €199,485, price list −2%
Limit
Index and credit note are contractual; price list −1%
Negotiator
Senior negotiator with your buyer
Sequence
Wave 1, position 6
Action sheet
Supplier 02 · Electrical components
A supplier, rank 2 by volume, direct costs
Current contract
Control cabinet components, control technology and cables from the catalogue
Catalogue prices minus 18% (plants 1 and 2); plant 3 orders at catalogue prices; 2025 volume: €7,140,000
Term ends 31 December 2027; notice: 6 months to the end of the term
Comparison and evidence
Framework agreement § 1(2) (plants 1 and 2); plant 3 invoices without discount; spend list by plant
Potential and calculation
Plant 3 buys without the framework discount: €1,050,000 at catalogue prices €189,000 per year
€1,050,000 (plant 3, 2025) × 18% framework discount = €189,000 per year
Assessment
Approved
Plant 3 orders the same range as plants 1 and 2.
Next step
Add plant 3 to the framework agreement by amendment
Target
Plant 3 at 18% framework discount
Limit
15%
Negotiator
Senior negotiator with your buyer
Sequence
Wave 2, position 9
Action sheet
Supplier 03 · Drive technology
A supplier, rank 3 by volume, direct costs
Current contract
Geared motors and servo drives as per type list
Average €1,200 per drive, fixed price until 31 December 2026; 2025 volume: €5,520,000
Term ends 31 December 2026; notice: not applicable, the contract expires
Comparison and evidence
2026 type list; second supplier's quotes for 60% of the types; 2026 invoices; contract § 9(2)
Potential and calculation
Unit prices 6% above the second supplier for identical types €165,600 per year
€5,520,000 × 3% target for 2027 = €165,600 per year
Annual contract ends on 31 December 2026, list prices apply thereafter Deadline 31 December 2026
Term until 31 December 2026, no renewal; without a follow-up contract, list prices apply from January
Assessment
Approved
Same delivery time and warranty; target set conservatively at 3% out of 6%.
Next step
Negotiate 2027 prices before the contract ends; conclude a follow-up contract for 2027 by 31 December 2026
Target
2027 type list −3%
Limit
2027 type list −1.5%
Negotiator
Senior negotiator with your buyer
Sequence
Wave 1, position 4, by 31 December 2026
Action sheet
Supplier 04 · Castings
A supplier, rank 4 by volume, direct costs
Current contract
Machine beds and housings in grey cast iron, pre-machined
Average €3,000 per tonne, including a €38 pattern cost surcharge per casting; 2025 volume: €4,380,000
Open-ended term; notice: 6 months to the end of the year
Comparison and evidence
Contract § 4(3) (surcharge up to 5,000 castings per pattern); invoices with surcharge; casting quantities from the spend list
Potential and calculation
Pattern cost surcharge still charged, although the patterns have been paid off since July 2025 €110,200 per year, €136,800 one-off
2,900 castings × €38 = €110,200 per year. Recovery: 3,600 castings (July 2025 to September 2026) × €38 = €136,800
Assessment
Approved
The main patterns reached 5,000 castings in June 2025 (estimated from the quantities in the spend list).
The casting count per pattern is missing. Under § 4(3), the supplier must provide it.
Next step
Request the casting count, remove the surcharge, claim a credit note
Target
Remove surcharge, credit note based on casting count
Limit
Credit note based on casting count, no new surcharge
Negotiator
Senior negotiator with your buyer
Sequence
Wave 2, position 10
Action sheet
Supplier 05 · Fluid power
A supplier, rank 5 by volume, direct costs
Current contract
Hydraulic power units, cylinders, valves and pneumatic components
List prices minus 22%; 2025 volume: €3,150,000
Open-ended term; notice: 3 months to the end of a quarter
Comparison and evidence
Contract § 7; invoices due at 30 days
Potential and calculation
Contract allows 60 days, but invoices are set as due after 30 days €258,904 in liquidity
€3,150,000 × 30 days / 365 = €258,904 in liquidity, one-off; interest benefit at 4% = €10,356 per year
Assessment
Approved
Payment list missing: it shows whether you pay after 30 or after 60 days.
Next step
Set payment terms to 60 days in the master data
Target
60 days as agreed
Limit
Immediate action by your accounts team
Negotiator
Your accounts team
Sequence
Wave 1, position 8
Action sheet
Supplier 06 · Electricity
A supplier, rank 6 by volume, indirect costs
Current contract
Electricity supply for three plants and six branches
Energy price 12.4 ct per kWh, fixed until 31 December 2026; 2025 volume: €3,020,640
Term ends 31 December 2026; notice: 6 weeks to the end of the term
Comparison and evidence
Contract § 2(2) and (3); contract; 2025 annual invoice; three comparison quotes for 2027 (example)
Potential and calculation
Notice by 19 November 2026, otherwise 12 months at list price Deadline 19 November 2026
Term until 31 December 2026, notice period 6 weeks, renewal for 12 months at list price
Energy price 12.4 ct per kWh, comparison quotes for 2027 at 11.6 ct €99,200 per year
12,400,000 kWh × (12.4 ct − 11.6 ct) = €99,200 per year (energy price only; grid charges and levies unchanged)
Assessment
Approved
Same volume and same load profile.
Next step
Obtain comparison quotes, decide before the deadline; tender with your approval
Target
11.6 ct per kWh
Limit
12.0 ct per kWh, otherwise switch supplier
Negotiator
Senior negotiator with your buyer
Sequence
Wave 1, position 1, by 19 November 2026
Action sheet
Supplier 07 · Freight forwarding
A supplier, rank 7 by volume, direct costs
Current contract
Groupage and part loads from three plants, Germany and EU
Average €150.00 per shipment plus diesel surcharge; 2025 volume: €2,332,800
Term ends 31 March 2027; notice: 3 months to the end of the term
Comparison and evidence
Contract § 6 and Annex 3 (base €1.90); 2025 and 2026 invoices with 8% surcharge; diesel reference price as per Annex 3; contract § 5(2)
Potential and calculation
Diesel surcharge charged at 8%; under the diesel clause (§ 6), 5% is due €64,800 per year, €114,750 one-off
September 2026 invoice: €2.15 per litre, 25 cents above the €1.90 base = 5 steps = 5%; 8% was charged. 3% × €2,160,000 net freight 2025 = €64,800 per year. Recovery: 3% × (€2,160,000 + €1,665,000, 2025 and January to September 2026) = €114,750
2% volume rebate for 2025 not credited €43,200 per year, €43,200 one-off
2% on total net freight 2025: 2% × €2,160,000 (€2m threshold reached) = €43,200 per year; recovery for 2025: €43,200
Rates 5% above those your branches pay the same forwarder €63,504 per year
€2,160,000 × 0.98 (after the rebate, overlap counted only once) × 3% target = €63,504 per year
Notice by 31 December 2026, otherwise a 12-month renewal at the old prices Deadline 31 December 2026
Term until 31 March 2027, notice period 3 months, renewal 12 months
Assessment
Approved
3 percentage points on all invoices since 2025, as in the September 2026 invoice (€2.15 per litre). 2024 not included (€45,023). In 2024, net freight of €1,500,750 was below the threshold. From 2025, the rebate is due every year. Same shipment structure, transit times and liability; target set conservatively at 3% out of 5%.
Next step
Calculate the surcharge as per Annex 3, claim a credit note; claim the 2025 credit note, in future check the rebate in the first quarter; renegotiate the rates before the deadline; renegotiate before the deadline or give notice as a precaution
Target
Diesel clause as per contract, 2% rebate, credit note €157,950, rates −3%, 45 days
Limit
Rates −1.5%; diesel clause, rebate and credit note are contractual
Negotiator
Senior negotiator with your buyer
Sequence
Wave 1, position 3, by 31 December 2026
Action sheet
Supplier 08 · Temporary staffing
A supplier, rank 8 by volume, indirect costs
Current contract
Temporary agency staff for assembly, warehousing and dispatch
€35.00 per hour (2025), €36.40 charged since January 2026; 2025 volume: €2,240,000
Open-ended term; notice: 3 months to the end of a month
14 days net; 30 days are negotiable €98,192 in liquidity
€2,240,000 × 16 days / 365 = €98,192 in liquidity, one-off; interest benefit at 4% = €3,928 per year
Assessment
Approved
Collective pay increase of 4.0% as of 1 January 2026 (example). Same service, payment terms of 30 days.
Next step
Correct the rate, claim a credit note; negotiate 30-day payment terms
Target
€35.98 per hour, credit note €19,740, 30 days
Limit
21-day payment terms; rate and credit note contractual
Negotiator
Senior negotiator with your buyer
Sequence
Wave 2, position 11
Action sheet
Supplier 09 · Coating
A supplier, rank 9 by volume, direct costs
Current contract
Powder coating and wet painting of sheet metal parts and castings
€60.00 per m², fixed price until 31 December 2027; 2025 volume: €1,860,000
Term ends 31 December 2027; notice: 6 months to the end of the contract
Comparison and evidence
Contract § 4(1) (fixed prices until 31 December 2027); 2026 invoices
Potential and calculation
5.5% price increase since February 2026, despite fixed prices agreed until the end of 2027 €102,300 per year, €68,640 one-off
€1,860,000 × 5.5% = €102,300 per year; recovery: 20,800 m² (February to September 2026) × €3.30 = €68,640
Assessment
Approved
Next step
Reject the increase, claim a credit note
Target
Fixed prices as agreed, credit note €68,640
Limit
not negotiable (contract)
Negotiator
Senior negotiator with your buyer
Sequence
Wave 1, position 7
Action sheet
Supplier 10 · Standard parts
B supplier, rank 10 by volume, direct costs
Current contract
Screws, nuts and standard parts with full-service Kanban
Fixed prices per item, service fee of €2,500 per month; 2025 volume: €1,540,000
Term ends 30 September 2027; notice: 6 months to the end of the term
Comparison and evidence
Spend list (specialist dealers, plant cost centres); item list of the Kanban contract
Potential and calculation
The plants buy €210,000 of standard parts from specialist dealers €54,444 per year
€210,000 × (1 − 1 / 1.35) = €54,444 per year at the Kanban fixed prices
Assessment
Validated
Specialist dealer prices are on average 35% above the Kanban fixed prices.
Item list of the specialist dealer purchases is missing.
Next step
Route orders through the Kanban contract, define exceptions
Target
Standard parts via Kanban only
Limit
Emergency purchases up to €250 per plant per month
Negotiator
standardised, following your rules
Sequence
Wave 3, position 12, by 31 March 2027
Action sheet
Supplier 11 · Cutting tools
B supplier, rank 11 by volume, indirect costs
Current contract
Milling, drilling and turning tools, indexable inserts, tool dispensers
Catalogue prices minus 12%; 2025 volume: €1,210,000
Open-ended term; notice: 3 months to the end of a quarter
Comparison and evidence
Contract § 6 (12% on all items); 2025 and 2026 invoices
Potential and calculation
Indexable inserts invoiced with an 8% discount instead of 12% €18,000 per year, €31,200 one-off
4 percentage points × €450,000 catalogue value 2025 = €18,000 per year; recovery: 4% × (€450,000 + €330,000, 2025 and January to September 2026) = €31,200
Assessment
Approved
Next step
Discount on all items, claim a credit note
Target
12% on all items, credit note €31,200
Limit
contractual
Negotiator
standardised, following your rules
Sequence
Wave 3, position 14
Action sheet
Supplier 12 · Export packaging
B supplier, rank 12 by volume, indirect costs
Current contract
Seaworthy wooden crates and packaging of machines for export, on-site packing
Average €1,225 per crate; 2025 volume: €980,000
Term ends 31 December 2026; notice: 1 month to the end of the term
Comparison and evidence
Contract § 6(2); spend list; no credit note up to September 2026; contract § 11(2) and (3)
Potential and calculation
2.5% annual bonus for 2025 not credited €24,500 one-off
21-day payment terms; rate and credit note contractual
Senior negotiator with your buyer
approved
Wave 3: B and C suppliers, standardised
12
10Standard parts (Supplier 10)Ordering channel
Standard parts via Kanban only
Emergency purchases up to €250 per plant per month
standardised, following your rulesby 31 March 2027
pending
13
18Occupational safety (Supplier 18)Wearer list
Deregister wearers who have left, check for a credit note
Deregistration with immediate effect
standardised, following your rulesby 28 February 2027
approved
14
11Cutting tools (Supplier 11)Discount on all items
12% on all items, credit note €31,200
contractual
standardised, following your rules
approved
15
13Commercial cleaning (Supplier 13)Branch prices
€2.70 per m² in all branches
€2.90
standardised, following your rules
approved
16
15Maintenance (Supplier 15)Response time per machine
24-hour response for 30 machines
20 machines
standardised, following your rules
approved
17
19Industrial gases (Supplier 19)Rental cylinders
Return 100 cylinders
80 cylinders
standardised, following your rules
approved
Konditionswerk
Robert Okonnegotiates with your A suppliersSebastian DahmAnalysis and data
Together with your CFO and head of procurement, we go through all suppliers. For each one: target, limit, negotiator, sequence.
We negotiate with the A suppliers in person, together with you
We contact B and C suppliers in a standardised, software-supported way, following your rules
You approve the roadmap, supplier by supplier
What you getYour negotiation roadmap with the potential per supplier. Free of charge if you mandate us, otherwise at the price agreed before the start.
6
Step 6 of 8: Mandate the negotiationRobert Okon negotiates, with your buyer at the table.
You
Sample
Addendum No. 1 to the framework agreement on transport services
Muster Maschinenbau GmbH and Supplier 07 · Freight forwarding
Diesel surcharge as per Annex 3: base €1.90 per litre
Rates in Annex 1: −2.5% from 1 January 2027
Volume rebate of 2% on total net freight from €2m, every year in the first quarter
Credit note for 2025 and 2026: €157,950
Payment terms: 45 days net
Approved
CFO and head of procurement, Muster Maschinenbau GmbH
Robert Okon to Supplier 07, copy to your procurement team
Confirmation of our discussion
As discussed today, we confirm: diesel surcharge as per Annex 3 with a base of €1.90, rates −2.5% from January, volume rebate 2%, credit note €157,950, payment terms 45 days. You will receive the addendum for signature.
Konditionswerk
Robert Okonnegotiates with your A suppliersYour buyer
At the table with figures, evidence and alternatives. Your buyer is always present and continues to manage the supplier relationship.
Supplier 07 · Freight forwarding: rates compared with 2025
0%today−1.5%limit−3.0%targetresult−2.5%
Review after every meeting
Immediate confirmation by email
Nothing is binding without your written approval
What you getBetter terms, set down in the contract and approved by you.
7
Step 7 of 8: Results and feeFrom month 13, all the savings are yours.
You
€1,383,346lower costs per year, proven with new invoices
Year 1€461,115one third to us€922,231to you
Year 2€1,383,346all to you
Year 3€1,383,346all to you
Over three years, you keep €3,688,923.
Payment terms
€452,964 in liquidity, one-off. Interest benefit of €18,119 per year, of which one third in the first year: €6,040
Recoveries
€620,075 recovered, one-off. One third of this: €206,692
Konditionswerk
Sebastian DahmContracts and organisation
We prove every saving with new invoices. Billing is based on a verifiable baseline agreed in advance. No fixed fee, no upfront costs.
Realised
Invoiced
Fee in the first year
€673,847one third of recurring savings, interest benefit and recoveries
What you getHigher profit from the first month, paid for out of the savings.
8
Step 8 of 8: AfterwardsWe make sure the terms hold.
You
Alerts for your procurement team
Price increase demand detected
Supplier 08 · Temporary staffing is demanding 6.5% more for 2028. The price adjustment clause supports 3.5%. We reply with the calculation.
€69,082 per year avoided
Deadline approaching
Supplier 09 · Coating: fixed prices until 31 December 2027, deadline 30 June 2027. We are obtaining comparison quotes.
Deadline 30 June 2027
Invoice deviates from the contract
Supplier 07 · Freight forwarding charged a 6% diesel surcharge in March instead of 5%, affecting 1,180 shipments.
€1,726 credit note
Annual renegotiation
2028 plan: six suppliers with expiring prices, sequenced by deadline and lever.
6 suppliers
Examples. We report cost avoidance separately from savings.
Konditionswerk
Sebastian DahmReview routine and market data
Our review routine compares invoices with the contract, monitors deadlines and checks price increase demands. Once a year, we renegotiate.
On request, as a subscription from the second year. New suppliers, business units, subsidiaries or acquisitions? Then the process starts again.
What you getTerms that hold, with invoices, deadlines and price increases kept in view.
Konditionswerk
This is how we work with you.
An example client in three steps: Muster Maschinenbau GmbH, machinery and plant engineering, €250m revenue, three plants.
Fictitious sample client with example names and figures.
Our fee comes only from the savings.
1Request a pilot review
2Carry out the Terms Check
3Mandate the negotiation
Start with the free pilot review.
konditionswerk.com
Step 1 of 8: Savings calculator
Keyboard: the arrow keys change the step, the space bar starts and stops immediately, Esc exits full screen.
The example client in four figures
up to €6.6m
Savings calculator: estimated potential per year, direct and indirect costs
€1,662,727
Potential per year in 20 contracts with a volume of €47.3m, conservatively €1,106,198; every amount with its calculation
€1,383,346
per year negotiated and proven with new invoices
€922,231
stays with you in the first year, and from month 13 the full €1,383,346 per year
Fictitious sample client with example names and figures. Calculation rules: recurring savings based on the previous year’s volume, liquidity and recoveries shown separately, overlaps counted only once.
This is what your results look like.
Three samples with example figures for a fictitious sample client, as PDFs in German.
